Facility Rooms / Link Areas

 

The third tab of the Venue module will be labeled either ‘Facility Rooms’ when the on-premise option is selected, or ‘Link Areas’ for the off-premise option. Total Party Planner was designed for your on-premise banquet facilities, but can also be used with off-premise locations.

1.    Select the ‘Venue> Full Search’ option from the Navigation Bar.

2.    Select the Venue to edit by clicking ‘Edit’.

 

Rooms

Here you will associate all the available banquet rooms that your Venue has to offer. For example, the main facility has Room A, Room B, and Room C. When building Events for the same day and time, you can assign Rooms A and B to one Event and Room C to the other. The room assignments will be listed in the Room Manager for a quick visual of availability.

 

Link Areas

Areas are associated to off-premise Venues. The goal is to have a single Venue for an address. Associated to that physical address are different areas. An example might be: St Mary’s Hospital has Areas East Wing, 3rd floor, Orthopedic Ward, etc.

 

 

Adding a Room

1.    Click the ‘Facility Rooms’ tab.

2.    Click the ‘New Room’ button.

3.    Enter the ‘Room:’ name and any applicable notes related to the room.

4.    Enter in the ‘Room Cost:’ and ‘Room Charge:’ if applicable.

5.    Select applicable tax schemas.

6.    Check if a Service Charge or Gratuity applies to the room.

7.    Click the ‘Save’ button. Duplicate Rooms and Areas may not be input for the same Venue.

Adding an Area

1.    Click the ‘Link Areas’ tab.

2.    Click the ‘New Area’ button.

3.    Enter in an ‘Area:’ name and any applicable notes related to the area.

4.    Enter in the ‘Room Cost:’ if applicable.

5.    Click the ‘Save’ button. Duplicate Rooms and Areas may not be input for the same Venue.

 

Editing a Room / Area

1.    Select the appropriate grid row by clicking the ‘Edit’ link.

2.    

3.    Click the ‘Save’ button, or ‘Cancel’ to rollback any changes.

 

Deleting a Room / Area

1.    Click the ‘Delete’ link next to the appropriate Room or Area.

2.    Click ‘Yes’ to confirm the deletion.

 

Sub Rooms & Sub Areas

Each Room or Area can be further divided into Sub Rooms and Areas. They are added and updated the same way as the main Rooms and Areas.

1.    Click the ‘Select’ link next to the appropriate Room or Area.

2.    Click the ‘New Sub Room’ or ‘New Sub Area’ button depending on your currently selected premise option.